How Broker of Record Service Works
Broker of Record service, also called Designated Officer or Designated Broker of Record service for corporate structures.
A Clear Onboarding Path
Loom Realty provides Broker of Record service for California property management companies, leasing companies, and rental operators that need licensed broker supervision for management, leasing, or an approved combination of supervised activities. In California, Broker of Record, Designated Officer, designated broker-officer, and Designated Broker of Record describe the same practical supervision role; for a real estate corporation, the DRE term is designated officer under Business and Professions Code Section 10159.2.
The process is designed to confirm the right service scope, choose the correct license and entity structure, collect insurance and corporation documents, complete the DRE filing path, and put a written compliance framework in place before operations go live under Loom Realty's broker supervision. The client keeps running day-to-day operations, while Loom's broker supervision focuses on DRE-ready records, advertising review, trust fund workflow, file standards, monthly communication, and escalation if a complaint, claim, insurance lapse, or compliance issue arises.
Two Ways to Structure It
When a California property management company operates as a corporation, the Department of Real Estate requires a licensed broker to be named as the corporation's designated officer: the designated broker-officer responsible for supervising all licensed activity under B&P §10159.2. As your Broker of Record and Designated Officer, Kayla Jane Bramante (CA DRE #02017652) is filed in that role with the DRE, which is what allows your corporation to legally conduct property management, leasing, and sales under a licensed broker while your team keeps running day-to-day operations.
California does not license LLCs as real estate brokers under B&P §10158, so an LLC cannot itself hold the real estate broker license or perform licensed real estate acts. If an already-licensed owner-operator needs to move quickly, Loom may discuss affiliating that individual's license under Loom through RE 214 as a limited, temporary bridge while the proper corporation is formed or qualified, but the recommended long-term structure is a California real estate corporation with Kayla appointed as Designated Officer through the DRE corporation process.
Compliance Infrastructure
Each BOR client receives Loom Realty's written compliance manual during onboarding, and the manual becomes the operating standard for the approved supervision scope. It sets expectations for documentation standards, trust fund handling where applicable, advertising review, license and corporation records, file retention, escalation procedures, monthly client-account updates, and when the Broker of Record / Designated Officer needs to review a file, communication, claim, dispute, or DRE issue.
Loom Realty uses a compliance framework informed by a successfully completed California DRE audit covering nearly two years of transactions.
Launch Timeline Planning
Build in time for Loom onboarding, insurance review, corporation or license-structure review, agreement signing, and California DRE review before your intended start date. A practical planning assumption is 4-6 weeks for DRE review after the required paperwork is complete and filed, and corporation filings can require additional coordination because the Designated Officer relationship must be correct before the company begins covered activity. To avoid missing your launch date, sign the BOR agreement preferably about two months before you want to begin management, leasing, and/or sales under Loom Realty.
Example: if you want Loom Realty to be your Broker of Record by May 1, plan to sign with Loom around March 1 so the BOR agreement, insurance paperwork, and California DRE paperwork can be completed, filed, reviewed, and approved within normal turnaround expectations.
Service at a Glance
Onboarding Process
Onboarding and DRE approval planning typically require 4-6 weeks after complete paperwork is ready for filing, and starting about two months before launch is the cleaner path. Timing depends on documentation readiness, DRE processing, whether the client is using the standard corporation and Designated Officer structure, whether an interim individual-license affiliation is needed, and the complexity of the business being supervised. Most onboarding work follows these steps.
Initial Consultation
We review your business model, current operations, license status, ownership structure, service areas, unit count, and the type of broker supervision you need. The goal is to confirm whether Loom is supervising property management, leasing, sales, or a combined scope, and whether the correct path is a corporation with a Designated Officer or an interim individual-license affiliation.
Service Tier Selection
We confirm whether your operation fits Management & Leasing, Real Estate Sales, or Full Service BOR service. The tier is matched to the activity being supervised, not just the name of the business, so trust funds, advertising, forms, agents, sales files, and management agreements are reviewed before the service scope is finalized.
Payment and Filing Fees
The onboarding fee, first monthly service payment, and any required DRE filing fees are handled so paperwork can move forward without delay. Loom confirms the expected filing path, the billing method, and the documents needed before the DRE package is prepared.
Agreement and Documents
You provide E&O insurance, general liability coverage, entity documents, corporation records where applicable, license rosters, required disclosures, pending issue information, and other onboarding documents. This is also where Loom reviews whether an LLC needs to be replaced by, or paired with, the proper corporation structure for licensed real estate activity.
DRE Filing
The broker relationship is filed with the California DRE so supervision can be transferred or established properly. For a California real estate corporation, this means filing Loom's broker as the Designated Officer / designated broker-officer through the corporation licensing process, including RE 201 where applicable; for a limited interim path, an already-licensed owner-operator may affiliate their individual license under Loom through RE 214 while the corporation is being formed or qualified.
Compliance Onboarding
Your team receives orientation on DRE expectations, file standards, advertising rules, trust fund handling, document signing, consumer-facing disclosures, and escalation procedures. The purpose is to make sure day-to-day operations understand what must be reviewed by the Broker of Record / Designated Officer and what records must be maintained.
Compliance Manual and Client Vault
You receive Loom Realty's written compliance manual and client account access for monthly updates, document tracking, insurance records, corporation documents, billing status, unit counts, service locations, and applicable form-library access. The Client Vault helps keep supervision records organized instead of scattered across email threads.
Go Live
Once onboarding and filing are complete, your operation is active under Loom Realty's broker supervision for the approved scope. Your company keeps running day-to-day operations, while Loom's broker supervision framework covers compliance review, issue escalation, advertising review, file expectations, and monthly communication.
DRE filing fees, processing times, and required documents can vary by situation.
Client Requirements
BOR clients must provide and maintain the records, insurance, disclosures, entity documents, license information, and payment method needed for Loom Realty to supervise the approved activity responsibly. For corporation-based clients, that includes the documents needed to support the Designated Officer filing and the ongoing corporation records that show who is operating, where services are provided, what licensed activity is covered, and whether any claims, disputes, DRE notices, insurance lapses, or material compliance issues need to be escalated.
- Valid Errors & Omissions (E&O) insurance, with $1M minimum recommended
- General liability insurance
- Workers compensation insurance if the client has employees
- Current business entity documentation
- Complete agent or licensee roster with DRE license numbers
- Disclosure of pending or past DRE complaints, investigations, or disciplinary actions
- Disclosure of pending litigation, claims, disputes, or material compliance issues
- Monthly payment by ACH or credit card; Loom Realty does not accept paper checks for monthly BOR service
Ready to Discuss Broker Supervision?
Start with a quick conversation about your business, your current broker setup, and the service tier that fits your operation.